The Philharmonic Society of Orange County seeks a dynamic Director of Events and Corporate Engagement to oversee all donor and member events for the Philharmonic Society, create partnerships with regional business leaders that lead to corporate sponsorships, and research and pursue grant opportunities to support the work of the Society.
The Philharmonic Society of Orange County is one of the country’s most prestigious presenting organizations, dedicated to bringing the world’s most celebrated symphony orchestras and international artists to the region. We also provide free music education programs that reach 160,000 students each year throughout the County.
The Director of Events and Corporate Engagement will play a key role in enhancing donor engagement and increasing philanthropic support across both core areas of our mission.
QUALIFICATIONS:
- • Minimum Bachelor’s Degree, advance degree preferred
- • 5+ years’ experience working in non-profit organizations, preference in the arts
- • Experience managing all aspects of special events
- • Experience working with and securing funding from corporate leaders
- • Diplomatic, with strong people skills, effective ambassador and advocate for the arts
- • Ability to work effectively and professionally with staff members, Board members, volunteers and corporate leaders
- • Strong oral and written communication skills
- • Detail-oriented; proactive and dependable; capable of prioritizing tasks
- • Knowledge, proficiency and understanding of Microsoft Office
- • Ability to handle donor and prospect-related information with discretion and integrity
- • Some schedule flexibility to enable preparation for and presence at evening and weekend events
RESPONSIBILITIES:
Special Events
- • Plan and implement all donor and member events (dinners, receptions and intermissions). Primary responsibility for working with venues to plan event and to provide guest count; to generate the invitations and all support and logistical roles for events.
- • Communicate with Event Location staff on all details including but not limited to: day & time, type of event, food & beverage, tables, stanchions and other applicable details.
- • Event Checklist: Keep an event check-list for each event you’re working on to ensure that everything happen in a timely fashion and that all details have been covered.
- • Invitations: Create invitations. Generate invitation lists with RE; ensuring that necessary people are added to or removed from the list. Print labels, stuff, stamp, address and mail to patrons about six weeks prior to the event.
- • Event Responses: Take phone, e-mail and mailed replies as they come in for various events and record all responses in a timely fashion. Keep Dev. Staff and venues updated on guest counts, including final count by date requested.
- • Create, organize and print event stationary and labels for guests: Including place cards, programs and check-in signs.
- • Create and order sponsor posters to be delivered 2 or 3 days before a concert and take them to the hall for display before the doors open to box office/hall.
- • Onsite Set-up: Bring and set up reception signs, printed materials, etc. as needed prior to the event.
- • Onsite Greeting: Be the primary staff person at the event entrance to greet and check in guests (and ensure donor only access).
Corporate Sponsorship
- • Research: Using internet, social media, conventional media and contacts, create and continually update list of potential corporate sponsors for Philharmonic Society concerts and events.
- • Cultivate relationships: Proactively engage and meet with corporate leaders to discuss mutually-beneficial sponsorship packages. Work with current board and other volunteers to create new sources of potential support.
- • Creative: Using existing templates as a base, create compelling case for support for potential sponsors.
Grant Writing
- • Research: Using internet and other available foundation grant search tools, create and continually update list of foundation prospects for Philharmonic Society activities, including concerts, education programs, artist’s residencies and master classes.
- • Cultivate relationships: Proactively engage and meet with area foundation leaders to promote the Philharmonic Society and encourage their advocacy on our behalf.
- • Creative: Using existing templates as a base, create compelling case for support for foundation prospects.
• Other duties as assigned
Salary is competitive and commensurate with qualifications and experience with benefits including health and dental.
Please submit a cover letter, resume and salary requirements to:
Philharmonic Society of Orange County
Attn: Human Resources
2082 Business Center Drive, Suite 100
Irvine, CA 92612
Email: roan@philharmonicsociety.org
The Marketing & PR Intern will assist with the development and writing of press releases, media pitching, event work, research, and assist with general preparation for the concert season. The intern will have an opportunity to develop and execute at least one special promotion/event. Must have interest in Marketing, PR and music. Will perform some clerical and administrative duties as needed.
TIME COMMITMENT: 14 hours (2 full days) per week minimum
QUALIFICATIONS:
• College curriculum in Marketing, Communications and/or Public Relations preferred
• Strong writing skills (will be asked to submit writing samples)
• Familiarity with social media platforms (Facebook, Twitter, Youtube, etc.)
• Ability to work both independently and on a team
• Proficiency in Microsoft Office applications (Word, Excel, Powerpoint and Outlook)
• Working knowledge of Photoshop and/or InDesign preferred but not required
This is an
unpaid internship.
Please mail, fax, or email your resume to:
Philharmonic Society of Orange County
RE: Marketing and Public Relations Internship
2082 Business Center Drive, Suite 100
Irvine, CA 92612
Fax: (949) 553-2421
Email:
contactus@philharmonicsociety.org