Box Office
949.553.2422


EMPLOYMENT OPPORTUNITIES


Director of Events and Corporate Engagement

The Philharmonic Society of Orange County seeks a dynamic Director of Events and Corporate Engagement to oversee all donor and member events for the Philharmonic Society, create partnerships with regional business leaders that lead to corporate sponsorships, and research and pursue grant opportunities to support the work of the Society.

The Philharmonic Society of Orange County is one of the country’s most prestigious presenting organizations, dedicated to bringing the world’s most celebrated symphony orchestras and international artists to the region. We also provide free music education programs that reach 160,000 students each year throughout the County.

The Director of Events and Corporate Engagement will play a key role in enhancing donor engagement and increasing philanthropic support across both core areas of our mission.

QUALIFICATIONS:
  • • Minimum Bachelor’s Degree, advance degree preferred
  • • 5+ years’ experience working in non-profit organizations, preference in the arts
  • • Experience managing all aspects of special events
  • • Experience working with and securing funding from corporate leaders
  • • Diplomatic, with strong people skills, effective ambassador and advocate for the arts
  • • Ability to work effectively and professionally with staff members, Board members, volunteers and corporate leaders
  • • Strong oral and written communication skills
  • • Detail-oriented; proactive and dependable; capable of prioritizing tasks
  • • Knowledge, proficiency and understanding of Microsoft Office
  • • Ability to handle donor and prospect-related information with discretion and integrity
  • • Some schedule flexibility to enable preparation for and presence at evening and weekend events

RESPONSIBILITIES:
Special Events
  • Plan and implement all donor and member events (dinners, receptions and intermissions). Primary responsibility for working with venues to plan event and to provide guest count; to generate the invitations and all support and logistical roles for events.
  • Communicate with Event Location staff on all details including but not limited to: day & time, type of event, food & beverage, tables, stanchions and other applicable details.
  • Event Checklist: Keep an event check-list for each event you’re working on to ensure that everything happen in a timely fashion and that all details have been covered.
  • Invitations: Create invitations. Generate invitation lists with RE; ensuring that necessary people are added to or removed from the list. Print labels, stuff, stamp, address and mail to patrons about six weeks prior to the event.
  • Event Responses: Take phone, e-mail and mailed replies as they come in for various events and record all responses in a timely fashion. Keep Dev. Staff and venues updated on guest counts, including final count by date requested.
  • Create, organize and print event stationary and labels for guests: Including place cards, programs and check-in signs.
  • Create and order sponsor posters to be delivered 2 or 3 days before a concert and take them to the hall for display before the doors open to box office/hall.
  • Onsite Set-up: Bring and set up reception signs, printed materials, etc. as needed prior to the event.
  • Onsite Greeting: Be the primary staff person at the event entrance to greet and check in guests (and ensure donor only access).

  • Corporate Sponsorship
    • Research: Using internet, social media, conventional media and contacts, create and continually update list of potential corporate sponsors for Philharmonic Society concerts and events.
    • Cultivate relationships: Proactively engage and meet with corporate leaders to discuss mutually-beneficial sponsorship packages. Work with current board and other volunteers to create new sources of potential support.
    • Creative: Using existing templates as a base, create compelling case for support for potential sponsors.

    • Grant Writing
      • Research: Using internet and other available foundation grant search tools, create and continually update list of foundation prospects for Philharmonic Society activities, including concerts, education programs, artist’s residencies and master classes.
      • Cultivate relationships: Proactively engage and meet with area foundation leaders to promote the Philharmonic Society and encourage their advocacy on our behalf.
      • Creative: Using existing templates as a base, create compelling case for support for foundation prospects.

      • • Other duties as assigned

        Salary is competitive and commensurate with qualifications and experience with benefits including health and dental.

        Please submit a cover letter, resume and salary requirements to:

        Philharmonic Society of Orange County
        Attn: Human Resources
        2082 Business Center Drive, Suite 100
        Irvine, CA 92612

        Email: roan@philharmonicsociety.org

Development and Patron Services Associate

QUALIFICATIONS:
  • • Must be reliable, responsible, trustworthy and capable of multi-tasking with the ability to work collaboratively, effectively and professionally with staff, volunteers and subscribers.
  • • Diplomatic, with strong people and relationship building skills and experience providing quality customer service while maintaining a professional demeanor.
  • • Excellent verbal and written communication.
  • • Knowledge and proficiency of Microsoft Office; experience with Raiser’s Edge and Tessitura software a plus.
  • • Availability to work occasional evenings for concerts/events during the season.
  • • Ability to handle donor and prospect-related information with discretion and integrity.
  • • Previous experience with sales/customer service, and knowledge of classical music is strongly preferred.

DEVELOPMENT RESPONSIBILITIES:
  • • Gift Entry, Database Maintenance, Gift Receipts and Thank You Letters
    • o Enter batches of gifts; mark deposits and gift forms.
    • o E-mail gift reports to Development staff; reconcile with Accounting to insure accuracy of all gift entries.
    • o Update constituent files as updates and corrections arise.
    • o Generate, print and mail receipts under $300.
    • o Generate and mail thank you letters.
    • o Update gift forms accordingly.
  • • Donor/Member Renewal Mailings
    • o Generate lists of donors and members who are due to renew each month.
    • o Coordinate the correct recipients of letters; mail merge; print and mail renewal letters with gift form and return envelope.
  • • Development/Membership Support & Communications
    • o Maintain filing system for the Development department for donor information, gifts, and printed materials.
    • o Create/update order forms, brochures and handouts as needed and order from print house or print in-house.
    • o Update donor listings for the concert program books prior to going to press.
    • o Design and arrange for sponsorship posters as needed
    • o Provide photos and captions for Donor spotlights.
    • o Schedule meetings for President & Artistic Director and VP of Development as directed.
    • o Conduct research, upon request, about PSOC donors and prospects to support fund development efforts.

    PATRON SERVICES RESPONSIBILITIES:
    This position will assist with the day-to-day operations of the box office, including goal-driven ticket sales, order processing, specialized customer service and administrative work.
    • • Work within computerized ticketing system (Tessitura) to process and fill ticket sales (via phone, online, in person, and at performances) and enter accurate customer information. Promote additional concerts as part of subscription and single ticket campaigns to callers and in-person ticket buyers.
    • • Provide a professional standard of customer service and effectively communicate Philharmonic Society programs and policies to patrons.
    • • Prepare reports and packets for and participate in weekly ticketing meeting.
    • • Work with Marketing department to create and schedule email event reminders for all concerts.
    • • In the absence of Patron Services Director, prepare subscription and single ticket sales reports, collect mail, and update ticket sales goals whiteboard.

    Salary is competitive and commensurate with qualifications and experience with benefits including health and dental.

    Please submit a cover letter, resume and salary requirements to:

    Philharmonic Society of Orange County
    Attn: Human Resources
    2082 Business Center Drive, Suite 100
    Irvine, CA 92612

    Email: roan@philharmonicsociety.org

Marketing and Public Relations Intern

The Marketing & PR Intern will assist with the development and writing of press releases, media pitching, event work, research, and assist with general preparation for the concert season. The intern will have an opportunity to develop and execute at least one special promotion/event. Must have interest in Marketing, PR and music. Will perform some clerical and administrative duties as needed.

TIME COMMITMENT:
14 hours (2 full days) per week minimum

QUALIFICATIONS:
• College curriculum in Marketing, Communications and/or Public Relations preferred
• Strong writing skills (will be asked to submit writing samples)
• Familiarity with social media platforms (Facebook, Twitter, Youtube, etc.)
• Ability to work both independently and on a team
• Proficiency in Microsoft Office applications (Word, Excel, Powerpoint and Outlook)
• Working knowledge of Photoshop and/or InDesign preferred but not required

This is an unpaid internship.

Please mail, fax, or email your resume to:

Philharmonic Society of Orange County
RE: Marketing and Public Relations Internship
2082 Business Center Drive, Suite 100
Irvine, CA 92612

Fax: (949) 553-2421
Email: contactus@philharmonicsociety.org